How to Sync Airbnb and TripAdvisor Calendars

Want to sync your Airbnb and TripAdvisor calendars? You’ll find everything you need to know in this guide.

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Managing multiple calendars for your vacation rentals can be a hassle, right? Well, syncing your Airbnb and TripAdvisor calendars can make your life a lot easier. 

It can save you time and help you avoid the dreaded double bookings that can cause major headaches.

This guide will walk you through the steps of Airbnb TripAdvisor calendar sync and show you different ways to keep them updated.

How TripAdvisor Calendar Works

The TripAdvisor calendar helps property owners and managers track their rental availability. But if you’re listing your property on multiple booking sites, it can take a lot of work to keep everything updated.

That’s why synchronization between calendars is such an important step.

You can connect your TripAdvisor calendar with other booking platforms like Airbnb using iCal, a standard calendar format that lets you import and export calendar data. Syncing your calendars ensures that bookings on one platform show up on the other, reducing the risk of double bookings.

Once you link your TripAdvisor calendar to Airbnb, both calendars will update automatically with bookings and availability.

TripAdvisor Import Calendar (Instructions)

To link your Airbnb calendar with TripAdvisor, you’ll need to import the calendar using the specific URL (iCal link) provided by Airbnb. 

Here’s how you can do it:

  1. Log in to your TripAdvisor account
  2. Go to the “Calendar” section of your listing
  3. Click on “Import”
  4. Paste the Airbnb calendar URL (iCal link) into the provided field
  5. Name the calendar and click “Save”

Your Airbnb calendar events will now show up on your TripAdvisor calendar, keeping everything in sync.

TripAdvisor Export Calendar (Instructions)

To link your calendar both ways, you’ll also need to export your TripAdvisor calendar and import it into Airbnb. 

Exporting your TripAdvisor calendar to sync with Airbnb is a simple process. Just follow these steps:

  1. Log in to your TripAdvisor account
  2. Navigate to “Calendar” 
  3. Click on “Export Calendar”
  4. Copy the provided link

Now, let’s import the TripAdvisor iCal into Airbnb:

  1. Log in to your Airbnb account
  2. Go to the “Calendar” section and select the listing you want to sync
  3. Click on “Availability”
  4. Under “Connect Calendars”, select “Calendar Import”
  5. Paste the TripAdvisor iCal link
  6. Name the calendar and click “Save”

TripAdvisor Calendar Availability

When your calendars are synced, any bookings made on Airbnb will automatically update your availability on TripAdvisor, and vice versa. 

But it’s important to know how each platform handles blocked dates and availability updates. 

Sometimes, when you manually block a date on one platform, it might not show up right away on the other. So, it’s a good idea to double-check when you sync your calendars to make sure everything’s accurate.

How to Disconnect a Calendar 

If you need to disconnect a calendar from TripAdvisor for any reason, here’s what you need to do:

  1. Log in to your TripAdvisor account
  2. Select the property for which you want to disconnect the calendar
  3. Click “Edit” and choose the title of the calendar you want to disconnect
  4. Click “Delete”

After that, the calendar will no longer sync with TripAdvisor, and you’ll need to manage any future updates manually.

Refreshing Your Connected Calendar

Your connected calendars will typically refresh automatically every few hours, so you don’t need to refresh them manually. 

​​If you need to change a synced event, just head to the calendar where you originally created it, like Airbnb, and your TripAdvisor Rentals calendar will automatically update

How to Keep Your Calendars in Sync

Keeping your calendars synced can be done in a few different ways. Here’s a breakdown of your options:

Manually Updating Your Calendars

Manually updating your calendars involves entering bookings and blocked dates on each platform. It’s not ideal for hosts with multiple listings because it’s hard to keep everything up-to-date.

How to Sync Your Airbnb and Vrbo Calendars

While this can be time-consuming, it allows you to have full control over your availability.

Using iCal Sync

Using iCal (iCalendar) is one of the most efficient and cost-effective ways to keep your calendars in sync. As we’ve already explained, this method involves importing and exporting calendar URLs (iCal links) between platforms. 

Don’t forget that you have set up a two-way sync to keep both calendars updated with the latest bookings.

If you’d like to sync your TripAdvisor calendar with Vrbo, Booking.com, and Expedia, you’ll need to know how to import and export their calendars. Our tutorials can help you with that:

While this process is easy and free, keep in mind that using direct iCal sync can cause 2-4 hour delays which can increase the risk of double bookings.

Using a Vacation Rental Channel Manager

The most effective method for syncing calendars is using a vacation rental channel manager. 

A channel manager is a tool that connects all your booking platforms, automatically updating your calendars and handling other tasks. 

It’s perfect for hosts with multiple properties or listings because it simplifies your work and reduces the need for manual updates. Since they have direct API access to listing sites, your availability syncs instantly across all your connected channels.

Here are some of our favorite platforms if you’re thinking about using a channel manager:

Compare the best vacation rental software platforms with our free spreadsheet.

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Need help to pick the right channel manager? Check out our list of the best vacation rental channel managers.

Conclusion

Syncing your Airbnb and TripAdvisor calendars is a great way to manage your vacation rental availability and avoid double bookings. 

Once you’ve made the decision to sync your calendars, you just need to pick one of three methods. 

While manual updating works, it’s not the best for those with multiple listings. 

Using iCal links is simple and won’t cost you a dime, but calendars won’t update as fast as they do with vacation rental channel managers.

Overall, whether you decide to do it manually, use iCal sync, or opt for a channel manager, it’s a valuable step for both you and your guests. So, make sure to keep your TripAdvisor and Airbnb calendars synced.

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