Airbnb Welcome Book Ideas to Impress

Discover easy tips for making a great Airbnb welcome guide for your guests.

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Airbnb welcome book makes your guests feel welcome and learn all they need to know to be at ease and make the most out of their stay.

But, how do you grab your guests’ attention and make sure they actually read the welcome book? It’s all about how you present it.

In this blog, you’ll find a complete guide for creating a welcome book as well as helpful Airbnb welcome book ideas for impressing your guests.

What’s an Airbnb Welcome Book & Why Should You Have It?

An Airbnb welcome book is a guidebook or manual packed with all the essential details guests might need during their stay. It brings together everything from wifi details and house rules to instructions on appliances and the best nearby spots to visit.

Think of this welcome book as your special tool for showing your commitment to making sure that guests have an amazing time. For guests, this serves as a go-to resource for finding all the must-know details to settle in and feel right at home.

Here’s why every host should have an Airbnb welcome book:

  • Improves guest experience: A welcome book adds a personal touch to your guests’ experience by showing that you care about their comfort.
  • Centralizes information: Whether they need a wifi password, instructions for appliances, emergency contact numbers, or recommendations for shopping, guests will know that they can find it in that little booklet.
  • Sets clear expectations: With the help of this comprehensive guide, you can set rules and expectations from the start and avoid misunderstandings.
  • Saves time: Instead of repeatedly answering the same questions from guests, you can include all the necessary information in the welcome book.
  • Shows professionalism: A well-designed welcome book can make your Airbnb listing appear more professional and organized, which can lead to better reviews and more bookings.

What Should You Include in Your Welcome Book

The content of your guide depends a lot on your property, your hosting style, and what you find to be important for your guests. But, here are the key things that you can cover in the welcome book.

Welcome Page

The first page should include a friendly introduction and the most essential information they need. In case they don’t go through the entire book, you can be at peace knowing that they’ll easily find the vital information.

Vacation Rental Guidebook: Here’s How to Create One

Here’s what you can share on your welcome page:

  • A warm greeting and a thank you for choosing your property
  • Rental address
  • Your contact information (phone number and email)
  • Emergency services contact
  • Parking details 
  • Wifi password
  • Check-in and check-out times

House Rules

In this section, you should outline any rules or guidelines for everyone’s comfort and safety. By having it all in writing, you can minimize miscommunication or potential problems. 

Some potential house rules you can include are:

  • No smoking indoors
  • Pet policy
  • Quiet hours after 10:00 p.m.
  • No parties or events without prior approval
  • Respect for neighbors and shared spaces
  • Disposal of garbage and recycling

If you want more tips, be sure to check out our blog post on how to write house rules for a vacation rental.

Transportation Information

Help your guests navigate the area by sharing information on local transportation options. If you know any local tips for getting around, be sure to share them with your guests.

You can provide details such as:

  • Public transportation routes and schedules
  • Taxi services available in the area
  • Car rental options and nearby rental locations
  • Bike rental spots
  • Any special transportation tips or discounts available to guests

Local Attractions 

Now, here’s the fun part: sharing the insider tips and must-see attractions that will make your guests’ visit memorable. It’s totally up to you what you’ll include in this section, but here are a few options:

  • Popular tourist spots
  • Museums
  • Art galleries
  • Historical places
  • Hidden gems known only to locals
  • Festivals or seasonal activities
  • Theme parks

Eating and Drinking Recommendations

Guests will be very thankful for local dining recommendations that will help them avoid the hassle of searching for the best spots. Not to mention that this will be every foodie’s favorite section. 

You can give them suggestions for:

  • Restaurants with traditional cuisine
  • Budget-friendly options
  • Your favorite restaurants
  • Bars and pubs
  • Cafes and bakeries
  • Specialty food shops, such as cheese shops, wine stores, or gourmet markets

Instructions for Appliances and Electronics

While you’re familiar with how everything works in your home, your guests might not be. Don’t let them get stuck figuring out how to use the washer or other appliances. Providing clear instructions for each item (including any quirks) prevents unnecessary calls for help.

Here’s what you can include instructions for:

  • Entry process (front gate, smart locks, passcodes)
  • Air conditioning
  • Thermostat
  • Washer and dryer
  • Kitchen appliances
  • TV remote and/or streaming services

How to Write an Airbnb Welcome Book

When it comes to writing a welcome book that leaves an impression, there are a few tips that you should have in mind.

1. Use a Friendly Tone

Picture yourself chatting with a welcoming acquaintance over a cup of coffee; that’s the atmosphere you want to convey through your writing. Instead of formal or stiff language, go for a warm and approachable tone that makes guests feel like they’re being welcomed into a friend’s home. 

2. Include a Table of Contents

Having a table of contents in your welcome book helps guests find what they’re looking for quickly, saving them time and hassle. For example, if they want to know about local attractions, they can skip right to that section instead of flipping through every page. You put the table of contents on the first page or place it right after the welcome page.

3. Put Yourself In Your Guests’ Shoes

Keep your Airbnb welcome book relevant to the guests you typically host. For example, if your guests tend to be families or older individuals, feel free to omit the details about nightlife.

Or, if your guests are outdoorsy types of people, amp up the information on hiking routes, parks, and similar. You can even create several versions of your welcome book to cater to different guest demographics.

5. Personalize It

Add some kind of personal touch that will make the content feel more unique. You can share interesting tidbits about the property’s history, such as when it was built or how it got its name. If you often host guests from different countries, you can include a couple of expressions or phrases in their language to make them feel at home. This personal touch adds warmth and charm.

6. Add Pictures

Pictures help guests understand your property better and get excited about their stay. You can include photos of your rental, its amenities, and nearby attractions. This way, the book will be more attractive and guests can visualize their experience.

Digital vs Printed Welcome Book

Deciding between a digital and printed Airbnb welcome book comes down to what suits you and your guests best. 

A digital version is more convenient since guests can access it on their devices, even when they’re not in the rental. You can even add clickable links and maps to make it interactive and helpful. Plus, it saves on printing and costs, doesn’t wear out, and is eco-friendly. 

On the other hand, a printed welcome book has that old-school charm and gives guests something tangible to flip through. It adds a personal touch and doesn’t require any tech know-how. 

So, to make the decision think about what would your guests prefer and what fits your property better. 

For example, a printed welcome book can better complement the theme of a more rustic or off-the-grid location. While the digital guidebook is probably a better pick for more modern rentals and younger guests.

If you opt for the digital one, we recommend using an intuitive platform like Touch Stay or Hostfully’s Digital Guidebook

You can also head to our blog post on how to create an interactive welcome book for step-by-step instructions.


We hope that our guide will inspire you to create an Airbnb welcome book that delights your guests. Remember, the effort you put into making this valuable resource will pay off with impressed guests and glowing reviews. So, dive in, get creative, and make your welcome book a real treasure trove for your guests to enjoy.

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