Free Vacation Rental Calendar

Transform your availability and booking management with a free vacation rental calendar that can streamline operations, save time, and keep your properties booked year-round.

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Read our review of the best vacation rental software!

Looking to simplify how you handle availability and bookings for your vacation rental, without shelling out for expensive management software? 

Well, guess what? There’s a simple solution: a free vacation rental calendar.

It lets you stay organized and efficient without spending a dime. No need for a big investment, just simple and effective booking management. 

And to make things even simpler, we’ll fill you in on the top free vacation rental calendar options, saving you time on research.

What is a Vacation Rental Calendar?

A vacation rental calendar (also known as a vacation rental availability calendar) is an essential tool for managing bookings, availability, and reservations for vacation rental properties. 

It gives you and your guests a clear view of your rental schedule, so everyone knows which dates are open or already booked. 

This calendar might be part of a bigger software package, or you can also get it as a separate app on its own.

Reasons to Use a Vacation Rental Calendar

A vacation rental calendar can be an invaluable tool for both property owners and guests. Here are several reasons why:

  • Booking Control: A calendar is like your rental headquarters. It keeps track of when your place is free, booked, or maybe booked (pending reservations). No double bookings means happy guests and hassle-free hosting.
  • Maximize Occupancy: Keep that calendar updated, and you’ll attract more guests. Potential guests are more likely to book when they can see your open dates without having to ask.
  • Stay on Top of Things: Your calendar isn’t just for guests. It’s your go-to for planning cleanings, maintenance, and other things you need to keep your place in top shape.
  • Syncing with Booking Platforms: If you’re using vacation rental management software, you’ll be able to sync your calendar across all booking sites so you’re not scrambling to update multiple places. Not to mention that this will prevent double bookings.
  • Auto-Pilot Messaging: Some tools can automatically update guests with all the important info, confirmations, reminders, you name it. All of this means spending less time on typing, and more time on being an amazing host.
  • Price Smart: Adjust your rates based on demand and season. Your calendar helps you keep track of busy times so you can maximize your profits.
  • Simplify Team Management: If you’ve got a team helping out, your calendar keeps everyone on the same page. No more mix-ups or confusion about who’s doing what and when.
  • Happy Guests, Happy Host: When guests can easily see when your place is available, they’re happier. Less back-and-forth means smoother trips and better reviews.

Free Vacation Rental Calendars You Can Use

We’ve rounded up some easy-to-use tools that won’t cost you a dime, making it simple to keep track of bookings and get the most out of your vacation rental business without breaking the bank. Let’s dive in!

OwnerWebs

OwnerWebs is a free availability calendar that can be perfect for hosts who like simplicity. 

You can embed it directly into your website, so guests can check the availability and make the reservation in a few clicks. When you sign up, you can generate a unique link that syncs automatically as soon as it’s created. 

OwnerWebs works on all major website platforms like Wix, Squarespace, WordPress, and GoDaddy. 

Want to know the best part? OwnerWebs also works on platforms where other calendars usually don’t, like Craigslist, eBay, Facebook, TikTok, Instagram, Twitter, Pinterest, and even text messages. So, no matter where you’re listing or promoting your rental, your guests can immediately check availability.

Houfy

At first glance, you might think Houfy is just another vacation rental platform for direct bookings. But actually, it’s way more budget-friendly and easier to use than a lot of its competition.

This platform is free to use, except for a one-time host verification fee. Some choose to use their premium features, like building websites, for extra perks.

With Houfy, you can have a clear view of your availability for all properties. Plus, you can sync your Houfy calendar with other sites like Airbnb and Vrbo to avoid double bookings when listing your place on multiple websites.

Want to know how connecting booking sites works? Head to our guide on how to sync your vacation rental calendars.

Lodgify

If you want cheap channel manager software that comes with an intuitive vacation rental calendar, be sure to check out Lodgify

Even though Lodgiy isn’t free, you can take advantage of its free plan. 

With Lodgify’s multi-calendar, all your bookings from different channels (like Airbnb, HomeAway, Expedia, or Booking.com) show up on one dashboard. Changes you make on one calendar automatically update the others, so no more double bookings.

You can also block off dates on all channels at once, set seasonal rates automatically, and even create special quotes for guests. Since you’ll be managing all your properties in one place, you can save yourself tons of time and effort.

Using vacation rental management software like Lodgify is the most reliable way to handle bookings across different listing sites since they instantly update availability.

If you’re curious about what else Lodgify has to offer, you should check out our full Lodgify review. It’s a must-read!

AvailCalendar

AvailCalendar is a free online vacation rental calendar that allows you to add a user-friendly availability calendar to your website.

All you need to do is sign up, create your own calendar, and integrate it into your website. If you need to make changes, just adjust your calendar on AvailCalendarand you’ll be all set. 

RentalCalendarsDirect

Here’s another simplistic and cost-free solution. RentalCalendarsDirect lets you list all your rentals in one calendar, making booking management much easier. 

You can choose between single-unit or multi-unit calendars and sync them with Airbnb, Vrbo, and FlipKey using iCal.

What’s great about RentalCalendarsDirect is that you can customize the calendar size, header, and colors to match your website’s design.

Vacation Rental Desk

Vacation Rental Desk makes it easy to add direct bookings to your existing website. You can show availability and take bookings by simply copying and pasting onto your current site, or using their provided website template. This lets you take reservations directly, avoiding expensive guest service fees.

The system supports specific check-in and check-out days, as well as weekly, bi-weekly, or custom intervals. It also synchronizes availability with platforms like Airbnb, FlipKey, Vrbo, and HomeAway. 

With this platform, you can set your own nightly, weekly, and monthly rates, as well as special rates for holidays and peak seasons. It even allows you to accept online coupons, which is great for encouraging repeat guests.

The setup is easy, thanks to step-by-step wizards that guide you through the process in about 30 minutes. 

It comes with a $12/rental/month fee, but you can try it for free for 30 days. 

Accommodation Calendar by Rental Bell

Accommodation Calendar by Rental Bell keeps potential guests on your website by providing an integrated availability calendar. This way, you don’t need to send guests to external sites like Airbnb or Vrbo, helping you avoid their booking fees.

Their iCal/ICS-based calendar system offers an availability calendar for your website, along with a channel management system to simplify property management. 

It connects to hundreds of channels, including Airbnb, Vrbo, Expedia, TripAdvisor, and Booking.com, so all your calendars stay up-to-date and you avoid double bookings.

The calendar looks great on any device, and you don’t need any coding skills to install it, just copy and paste the code. It syncs automatically with bookings, cancellations, and blocked dates across your channels.

You can also add bookings and block dates right from the control panel, save all booking info, and back everything up daily for security.

The basic calendar service is free, with unobtrusive ads. But for $5.99/month, you can upgrade to a Standard or Pro subscription, which removes ads and adds extra features.

Final Thoughts

Believe it or not, a vacation rental calendar can revolutionize the way you manage your vacation rental bookings.

It can streamline managing bookings, maximize your rental’s potential, and help you stay organized at all times, which your guests will definitely appreciate.

With free solutions such as OwnerWebs, Lodgify, AvailCalendar, and others, there’s zero risk in giving it a shot.

Compare the best vacation rental software platforms with our free spreadsheet.

View the spreadsheet

Don’t pass up the chance to see how a vacation rental calendar can level up your hosting.

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