How to Share Your Airbnb Calendar With Your Cleaner

Discover how to easily share your Airbnb calendar with cleaners using manual methods or cleaning software. It's time to optimize your turnovers!

Disclosure: This post may contain affiliate links.

Without a doubt, your cleaning staff needs to be in sync with your reservations. But if the thought of coordinating your bookings with your cleaner is daunting, we’re here to reassure you that it’s actually simpler than you might think. 

There are different ways to share your Airbnb calendar with your cleaner: manually, through a cleaning software, or with your property management system (PMS). In this article, we’ll go over 5 ways you can share your Airbnb calendar and suggest ways to automate this process.

5 Ways to Share Your Airbnb Calendar With Your Cleaner

  • Create a spreadsheet: Make a calendar using a spreadsheet. You’ll have complete control, but it can be time-consuming and needs regular updates.
  • Google/iCal integration: While this method is free and convenient, it requires attention to privacy settings, and you might experience occasional delays in synchronization.
  • Add your cleaner as your Airbnb co-host: Let your cleaner see the calendar by adding them as a co-host. It’s easy to do on Airbnb, but you have to make sure you add the right permission.
  • Use a PMS: A PMS automates the sharing of cleaning schedules. However, it’s important to note that this efficiency comes at a cost, as PMS are not free.
  • Use a Cleaning software: Cleaning software automatically generates and updates cleaning schedules as bookings change. Like a PMS, this software isn’t free.

Create a Calendar With a Spreadsheet

You can create a calendar using a Google or Excel spreadsheet. This means you’d have to input the information and constantly update it. While this can be more tedious, some people prefer this hands-on approach. Here’s an idea for making one: 

  • Start with Google Sheets or Excel and create columns with all the information your cleaner might need. You can even add a column for the cleaner to report the status. Here’s an idea:
Check-in DateCheck-out DateCleaning TimeAddressNumber of GuestsSpecial RequestsCleaning Status
  • Input booking details as they come and adjust for any last-minute bookings or changes.
  • Provide the link or file to your cleaning crew for access.

Use Google Calendar or iCal

  1. Log into your Airbnb host account and navigate to ‘Host’ > ‘Calendar’ > ‘Availability settings.’
  2. In the ‘Sync calendars’ section, choose ‘Export calendar’ and copy the provided link.
  3. For Google Calendar:
    • Go to Google Calendar and click the ‘+’ sign next to ‘Other Calendars.’
    • Select ‘From URL’ and paste the Airbnb link. Your Airbnb calendar will now appear under ‘My Calendars.’
    • To share with your cleaner, click the three dots next to the Airbnb calendar, choose ‘Settings and sharing,’ and under ‘Share with specific people,’ add your cleaner’s email address.
  4. For iCal:
    • Go to your calendar and choose to add a new calendar subscription, pasting the Airbnb iCal link.
    • Share access to this calendar with your cleaner as needed.

Using Google Calendar or iCal to sync with your Airbnb calendar offers a free and familiar method, updating approximately every three hours. However, these platforms aren’t designed for cleaning coordination, so detailed task instructions can be a hassle to add. It’s also important to remember to revoke access from cleaners no longer working for you to maintain privacy. 

Add Your Cleaner as a Co-host

To add your cleaner as a co-host, follow Airbnb’s guide, which provides a detailed step-by-step process.

In the past, Airbnb’s co-host feature granted unrestricted access to listings, which wasn’t ideal for roles like cleaners. However, Airbnb has introduced access levels, including an option solely for viewing the calendar, making it a more suitable choice.

How to Add Your Airbnb Calendar to Your Website

However, this may not be the most time-efficient method of scheduling cleanings. Your cleaner will have to proactively check the calendar. 

Use a Property Management System

With a PMS, cleaning schedules can be automated, significantly reducing the likelihood of human error. Still, you need to research to ensure that your PMS has the feature for managing tasks or cleaning.

On the other hand, PMS solutions aren’t always affordable, and this extra feature might not always be worth it, especially for smaller businesses or those on a tight budget.

If you want to learn more, we have a detailed PMS comparison spreadsheet that shows you different PMS options and what they can do.

Use Vacation Rental Cleaning Software

A vacation rental cleaning software is precisely what it sounds like: a tool for managing rental property turnovers. The ability to automate the scheduling of cleaning tasks is a key feature shared by many of these software.

Since your cleaner will receive automatic notifications of scheduled cleanings, you won’t have to worry about manually sharing calendars or updating them.

There’s good news for those who don’t want to fully automate this process because they want more control over how the calendar looks. Many platforms, including Turno, allow you to use templates or customize the calendar to your liking. If you want a more in-depth look at this topic, read our post on the best cleaning software.

Simplify Your Calendar Sharing

Don’t overcomplicate things; instead, use automation to share your Airbnb calendar with your cleaner.

Although PMS platforms offer extensive solutions, they might be overly complex and costly for your needs. In contrast, short-term rental cleaning software provides a straightforward and affordable option, making it more practical for managing your cleaning tasks.

Considering its affordability and ease of use, we believe Turno is a smart investment for property owners looking to improve their operations. Sign up using our exclusive link to receive 25% off your Turno subscription or a $50 credit after your second Marketplace cleaning.

Compare the best vacation rental software platforms with our free spreadsheet.

View the spreadsheet

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