Vacation Rental Calendar Software (Plus Ways to Manage Your Calendar)

Check out the best vacation rental calendar software for managing your availability and bookings.

Disclosure: This post may contain affiliate links.

Read our review of the best vacation rental software!

Ever had to break the news to guests that their reservation got bumped because of a double booking? Yeah, not exactly fun.

If you wanna keep those guests smiling and those bookings rolling in, you have to handle your vacation rental calendar like a pro.

Feeling a bit overwhelmed? Don’t worry as vacation rental calendar software comes to the rescue.

With vacation rental calendar apps and platforms, you can stay on top of your availability, and reservations, and make it easier for guests to book your place.

So, let’s take a look at some of the best options for managing your vacation rental calendar.

Vacation Rental Calendar Software

1. Guesty

Guesty is a software that helps you keep track of all your bookings across different platforms like Airbnb, Vrbo, and Booking.com. 

With its easy-to-use calendar, you can see all your reservations at a glance and make sure you never have double bookings.

In addition, Guesty automates guest communication, sending messages and updates to guests before, during, and after their stay. This frees up your time to focus on providing a great experience for your guests.

If you’d like to know more about this platform, head to our full Guesty review.

2. OwnerRez

OwnerRez sets you up with a robust set of tools that help you manage your Airbnb calendar and bookings. At the core of OwnerRez is its calendar system, which provides detailed visibility into reservations, inquiries, and availability. 

You can customize availability for each of your properties and sync it with Airbnb and other listing sites. The platform also lets you keep track of inquiries, send quotes, and communicate with guests, all in one place.

What’s more, OwnerRez offers advanced reporting tools that give you detailed information on how your rental is doing. It helps you make smarter choices based on real data to improve your business.

Want to know more about its features? Our OwnerRez review has you covered.

3. AvailCalendar

If you don’t want to use vacation rental management software, you can simply integrate an AvailCalendar accommodation calendar into your website. 

Just register to AvailCalendar, and create your personal availability calendar, and it will show your availability on your website. This way, guests can see when your property is available and book their preferred dates. 

It’s a super-simple tool, which can give guests a better overview of your availability.

4. Tokeet

Tokeet is a versatile platform that acts as both a channel manager and a vacation rental management system. 

With its centralized calendar management feature, you can oversee bookings from multiple platforms all in one place. You can update availability, block off dates, and manage reservations with just a few clicks. 

Tokeet also automates guest communication, allowing you to send personalized messages, check-in instructions, and follow-up emails automatically. 

This platform has lots of advanced tools for managing a rental business, and you can learn more about them in our Tokeet review.

5. Hostaway

Hostaway is another all-in-one solution for managing your rentals, including calendar management and automation features. 

Its calendar management tools make it easy to keep track of reservations and block off dates when your property is unavailable. 

When it comes to automation, you can schedule welcome messages after each booking, and even streamline collecting payments. 

So, besides simplifying managing bookings and availability, this platform saves you time on admin tasks.

Our Hostaway review will tell you all you need to know about this platform. 

6. Lodgify

Lodgify gives you everything you need in one package. It combines website-building tools with calendar management and booking features. 

Its integrated calendar system syncs with Airbnb and other platforms, so you only have to update your availability once. 

Another one of its nifty features is the website builder that lets you create a professional site with a booking engine that integrates with your calendar. 

Plus, you can set custom rates for different seasons and special events to maximize your earnings.

Intrigued by this software? Then, you should read our in-depth Lodgify review and find out more.

7. Bookingmood

Bookingmood is a booking calendar that you can use as a vacation rental availability calendar or as a complete reservation system with customizable contact forms. 

You can embed it on any website, no matter the CMS you’re using, including WordPress, Wix, Weebly, and more. The setup takes only a couple of minutes so you can start receiving your bookings in no time.

To avoid double bookings, just sync Bookingmood with platforms like Airbnb, Booking.com, Vrbo, Google Calendar, Expedia, and others.

Tips on Managing Your Calendar

Besides using an app or software that simplifies managing your calendar, it’s also important that you know some handy tricks and strategies to stay organized and maximize your bookings. 

Here are a few expert tips to help you stay on top of your game: 

  • Sync Across Platforms: If you list your property on multiple sites like Airbnb, Vrbo, and Booking.com, make sure all your calendars are synced up. This prevents double bookings and saves you from headaches. Want to know how? Check out our guide on syncing vacation rental calendars.
  • Stay Updated: Keep your calendar up to date. Whenever you get a new booking or need to block off dates, make sure it’s reflected in your calendar ASAP. It avoids confusion and keeps things running smoothly.
  • Set Minimum Stays: Decide on minimum stay requirements, especially during busy times or holidays. It helps ensure longer bookings and less hassle with turnovers.
  • Price Smart: Use dynamic pricing tools to adjust your rates based on demand and seasonality. It’s a smart way to maximize your earnings and attract more guests.
  • Plan for Cleaning: Block off time in your calendar for cleaning and maintenance between guests. Don’t forget to give yourself enough time to get everything ready.
  • Keep Guests in the Loop: Communicate with guests promptly, even if your property isn’t available. Automated messages can help with this, sending out info on check-in, check-out, and other details.
  • Monitor Performance: Keep an eye on how your bookings are going. Look at occupancy rates, pricing, and other metrics to see how you’re doing and where you can improve.
  • Prep for Events: Think ahead about any special events or festivals in your area. Adjust your calendar and pricing to take advantage of the extra demand.

Conclusion

One piece of software can completely transform your vacation rental business. 

First off, vacation rental calendar software helps you avoid double bookings and keeps all your guests happy. 

Plus, it simplifies bookings by consolidating everything in one place, from Airbnb to Vrbo. 

Best of all, it saves you loads of time and hassle by automating tasks and streamlining your entire booking process. 

Need we say more? 

So, go ahead and give it a try.

Compare the best vacation rental software platforms with our free spreadsheet.

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