Digital Guidebook: How to Make a Vacation Rental Interactive Guidebook

Leverage the power of digital interactivity to revolutionize your vacation rental hosting experience - discover how!

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Gone are the days of flipping through dusty paper guidebooks; welcome to the era of digital interactivity. As a vacation rental host, you’ve probably wondered how to improve your guests’ experience and reduce the time spent answering repetitive inquiries. 

An interactive digital guidebook could be the answer. This tool not only provides your guests with a convenient and engaging way to access property details and local recommendations, but it also streamlines your hosting duties. 

Imagine the possibilities. In this guide, we’ll be sharing everything you need to know to create your very own interactive guidebook. 

Curious about the next steps? Let’s find out together.

What is a Digital Guidebook?

Navigating your way around a new vacation rental can be a challenge, but a digital guidebook, an online version of traditional guest books, simplifies this process by providing all necessary property information, check-in/out procedures, and local activities right at your fingertips. This high-tech tool is revolutionizing the vacation rental industry, offering you a seamless, stress-free holiday experience.

Think of a digital guidebook as your personal concierge, always available on your smartphone or tablet, ready to assist you. It’s efficient and eco-friendly, eliminating the need for printed materials. Moreover, it’s a real time-saver for hosts, reducing common inquiries and promoting self-sufficiency among guests.

Vacation Rental Guidebook: Here’s How to Create One

The content of a digital guidebook can include a warm welcome message, essential pre-check-in details, in-depth property information, and even local recommendations for dining and attractions. It can also provide emergency contacts and clearly outline house rules.

Creating a digital guidebook isn’t complicated. There are platforms, like Hostfully, designed to simplify the process. 

Regular updates ensure the guidebook remains relevant and user-friendly. The focus is on enhancing your guest experience and making your vacation rental enjoyable and memorable.

What Can a Digital Guidebook Offer Your Guests?

A digital guidebook can be a game changer for your guests’ experience. It provides convenience, answers their questions, offers flexibility, centralizes information, and enhances communication. 

Let’s explore how these features can elevate your vacation rental service to new heights.


Imagine having all the necessary information for your guests’ stay right at their fingertips – that’s the level of convenience a digital guidebook can offer you. No more physical handbooks with worn-out pages, or unnecessary calls for simple queries. 

The digital guidebook is a comprehensive, intuitive tool that provides all the details your guests need, from house rules to local restaurant recommendations. It’s accessible from any device, anytime they need it. It’s like having a personal concierge who’s always available. 

Plus, it’s constantly updated, so your guests will only get the most up-to-date information. So, why wait? Start providing convenience through a digital guidebook today.

Answer All Questions

Building on this level of convenience, a digital guidebook can also answer nearly every question your guests may have about their stay. Think of it as a 24/7 concierge that’s always ready to provide information. 

From basic queries like “Where’s the nearest grocery store?” to more specific ones like “How do I operate the coffee maker?”, your digital guidebook has it covered. It can include everything from appliance instructions to local recommendations, ensuring your guests have a smooth and enjoyable stay. 

You’re not just offering them a place to stay, but also a comprehensive guide to their temporary home and its surrounding area. This way, your guests can feel more relaxed and focused on making the most of their vacation.


With a digital guidebook, your guests can enjoy the ultimate flexibility during their stay, accessing essential information whenever and wherever they need it. 

It’s not just about being user-friendly, it’s about giving them freedom. They can independently plan their day, decide on activities, or choose a restaurant at their own pace and according to their preferences.

Moreover, the guidebook can serve as a real-time companion for your guests. If they’re lost, they can refer to it for directions. If they’re hungry, it can suggest nearby eateries. And if they have issues with any home appliance, it can provide a quick fix. 

A digital guidebook isn’t just a static source of information, it’s an adaptable tool that can significantly enhance your guests’ experience.

Centralize Information

A digital guidebook provides a centralized hub of information for your guests, offering everything from property details to local recommendations right at their fingertips. 

No more scrambling for check-in codes or WiFi passwords, no more rifling through drawers for takeout menus. Your guests won’t need to contact you for every little query, freeing up your time and theirs.

You can include helpful tips about the property, unique features, or local hidden gems. It’s also a great opportunity to provide personalized recommendations, like your favorite nearby café or hiking trail. This not only enhances the guest experience but also promotes local businesses. 

With all the necessary information in one place, your guests will feel more prepared and at home.

Enhance Communication

Beyond centralizing information, your digital guidebook plays a pivotal role in enhancing communication with your guests. It provides a platform for you to share vital details about your property and the surrounding area, making it easier for guests to plan their stay. 

You can use it to respond promptly to inquiries or issues, reducing misunderstandings and enhancing guest satisfaction. It’s also an excellent tool for receiving feedback, allowing you to continuously improve your offerings. 

Moreover, the guidebook’s accessibility on smartphones ensures guests have all critical information at their fingertips, no matter where they are. In essence, your digital guidebook facilitates smooth, efficient communication and fosters a positive guest experience.

What Can a Digital Vacation Rental Interactive Guidebook Offer Hosts?

As a host, a digital guidebook can streamline your operations and boost your rental income. It can ease self-check-ins, promote upsells, and even provide a new revenue stream through commissions. 

Additionally, it’s a handy tool to save time and collect guest emails for future marketing efforts.

Help with Self-Check-In

One significant advantage of a digital guidebook is that it can simplify the self-check-in process for your guests. Instead of having to coordinate meeting times or worrying about late arrivals, you can provide clear, step-by-step instructions for gaining access to your property. 

With a digital guidebook, you can include photos or videos, making it even easier for guests to understand the process. It’s a win-win situation; your guests will appreciate the straightforward check-in, and you’ll save time on phone calls and emails. 

Furthermore, you can easily update the guidebook as needed, ensuring that the check-in instructions are always accurate and up-to-date. It’s a simple solution that can make a big difference in your hosting experience.

Promote Upsells (& Even Make More Money)

With a well-crafted digital guidebook, you can promote upsells and even earn more money through commissions. Think of it as a platform for advertising. 

You can recommend local activities, tours, or restaurants and possibly earn a commission for each booking made. It’s a win-win situation: your guests receive insider tips, while you earn an extra income.

Moreover, you can upsell your own services or products. Have a special wine collection? Offer a tasting package. Run cooking classes? Include them in the guidebook. This not only enhances the guest experience but also increases your revenue. 

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An effective digital guidebook can transform your rental property into a more profitable venture, all while providing an unforgettable experience for your guests.

Save Time

Beyond boosting your revenue through upsells, a digital guidebook can also serve as a significant time-saver for hosts like you. It can drastically diminish the time you spend answering repetitive questions from guests. You know, the typical queries about WiFi passwords, local restaurants, or how to operate the TV.

By having all this information readily available in an interactive guidebook, you’ll find your inbox far less cluttered. 

But it doesn’t stop there. With a digital guidebook, you can easily update information in real-time, without the hassle of reprinting or redistributing. This saves you precious time, especially during peak seasons.

So, in embracing this tech-savvy solution, you’re not just enhancing your guests’ experience, but also reclaiming your own time.

Collect Emails

Another fantastic perk of digital guidebooks is the ability to collect guest emails, offering hosts an effective way to establish and maintain direct communication. This feature allows you to build a valuable database for future marketing campaigns and personalized follow-ups.

When guests access your digital guidebook, you can request their email address. However, ensure your process is transparent and compliant with privacy laws. With their consent, you’re free to send updates, special offers, or request feedback on their stay.

What Should a Digital Guidebook Have?

When crafting your digital guidebook, there are a few essential elements to include. Consider welcoming your guests with a personalized message and providing crucial pre-check-in details. 

Information about property access, a comprehensive house manual, and a list of local recommendations will surely make your guests’ stay more enjoyable and hassle-free.

Welcome message

As you begin crafting your digital guidebook, it’s essential to start with a warm and welcoming message that immediately makes your guests feel at home. This could be a simple greeting, a friendly introduction to your property, or even a brief note about why you love hosting. 

The goal here is to set a positive tone for your guests’ stay, making them feel both valued and comfortable. Remember, this first interaction is a chance to showcase your personality and hospitality, so make it count. Use this opportunity to build rapport and connect with your guests on a personal level. 

A well-crafted welcome message can set the stage for a memorable stay, and, ultimately, a glowing review from satisfied guests.

Pre-check-in information

Following the warm welcome message, your digital guidebook should provide guests with crucial pre-check-in information. This includes their itinerary details, expected time of arrival, and any special instructions for their journey. Remember, the key here is to make the process as smooth as possible for your guests.

Don’t forget to include details about parking facilities, if available. Also, let your guests know about any pre-arrival services you offer. Do you provide a grocery shopping service? Can they order a welcome hamper? Providing this information ahead of time not only sets clear expectations but also enhances the overall guest experience.

Every bit of communication counts, so make sure your pre-check-in information is comprehensive, concise, and engaging. This will set the tone for a fantastic stay.

Property access

Your digital guidebook should clearly outline how guests can access the property, making their arrival hassle-free and convenient. 

Be sure to include all necessary details like key codes for smart locks, parking instructions, or the location of hidden keys, if applicable. You could also incorporate step-by-step directions with pictures, making it easier for guests to navigate their way.

House manual

Once you’ve covered property access in your digital guidebook, make sure to include a comprehensive house manual. This should be your go-to section for guests, providing clear instructions on how to use appliances, where to locate essentials, and rules for living on the property. 

Think about the questions you often receive from guests and use this as a guide. You might include information on wifi access, heating and cooling controls, trash disposal, and any quirks your property might have. Remember, what’s obvious to you may not be to someone new. Keep language simple and instructions user-friendly. A well-crafted house manual can reduce guest inquiries, freeing up your time and making their stay hassle-free.

Local recommendations

To make your guests’ stay even more enjoyable, consider adding local recommendations to your digital guidebook. This could include your favorite eateries, hidden gems, or must-see attractions in the area. You’re not just a host; you’re also a local expert. Use that knowledge to enhance your guests’ experience.

Tour and activity booking

In addition to sharing your favorite local spots, consider incorporating a feature in your digital guidebook that allows guests to book tours and activities directly. This not only makes their vacation planning simpler but also enhances their overall experience. 

You could collaborate with local tour operators to provide your guests with exclusive deals, or even curate a list of must-do activities in your area.

Imagine the convenience your guests will feel when they can book a city tour or a cooking class right from your guidebook. This extra step shows your guests that you’re invested in their holiday experience. 

Remember, a comprehensive digital guidebook isn’t just about providing information; it’s about creating a memorable and seamless experience for your guests.

Check-out instructions

Just as important as the check-in instructions, your digital guidebook should clearly outline the check-out procedures to ensure a smooth departure for your guests. These instructions should be detailed yet easy to follow. They might include the expected check-out time, steps to secure the property, tidying expectations, and a reminder to return any keys or access cards. 

You can also specify where guests should leave used linens or how to dispose of trash. It’s also helpful to provide information about the check-out process in relation to security deposit returns. 

Remember, clear and concise check-out instructions not only ease the departure process for your guests but also set the stage for the arrival of the next guests, ensuring your property is well-prepared for continuous bookings.


When crafting your digital guidebook, don’t overlook the potential for extras. Think about upselling opportunities, methods for collecting guest feedback, and how you can use the guidebook as a marketing tool. These additions can elevate your guest’s experience and boost your vacation rental business.


Adding thoughtful upsells to your digital guidebook not only enhances your guests’ experience but can also boost your vacation rental revenue. 

Consider offering additional services like airport pick-up, grocery delivery, or special packages for honeymoons or anniversaries. These extra touches show you’re invested in their comfort and convenience, and they may be willing to pay a little extra for that premium experience.

Guest Feedback

Incorporating a feedback section in your digital guidebook allows you to gather valuable insights about your guests’ experiences and make necessary improvements. 

It’s an effortless way for guests to share their thoughts, giving you an opportunity to enhance your services. Use this feedback to refine your guidebook’s content, ensuring it remains user-friendly and continues to meet your guests’ needs effectively.

Marketing Opportunities

Expanding your digital guidebook to include marketing extras not only enriches your guests’ experience but also opens up new avenues for revenue generation. 

Promote local businesses, special deals, or even your own additional services. This not only provides added value to your guests but also creates partnerships with local businesses. In a win-win situation, your guidebook becomes a marketing tool, generating additional income and enhancing the guest experience.

How to Create a Digital Guidebook

Creating a digital guidebook may seem daunting, but it’s easier than you think. With tools like Hostfully and Touch Stay at your disposal, you’re already halfway there. 

Let’s explore how to use these platforms to craft engaging, informative guidebooks that will elevate your guests’ vacation rental experience.

Option 1: Hostfully Digital Guidebook

If you’re looking to create a digital guidebook for your vacation rental, Hostfully is a tool that can simplify the process for you. This platform allows you to compile all necessary information about your property and local attractions into an easily accessible digital format. 

You can include property details, check-in and check-out instructions, house rules, and even recommendations for local dining and attractions. 

Hostfully’s intuitive interface makes it easy to update your guidebook as needed. Plus, guests can access it on their mobile devices, adding to their convenience. The platform also supports feedback from guests, allowing for continuous improvement. 

With Hostfully, creating a comprehensive, user-friendly digital guidebook is a breeze.

Option 2: Touch Stay

Moving on to another excellent tool, Touch Stay offers an efficient way for you to create and share a digital guidebook for your vacation rental. This platform is user-friendly and lets you customize your guidebook with personal touches. 

You can include property details, check-in instructions, local recommendations, and even a house manual. The content is accessible to guests through a link, which you can share via email or text message.

Besides being easy to use, Touch Stay also provides analytics. You can track how often your guidebook is viewed and what sections are most popular. This feedback can help you improve your guidebook and provide a better experience for your guests. 

Paper vs Digital Guidebooks: What’s the Difference?

When comparing traditional paper guidebooks and modern digital guidebooks, the differences can significantly impact the guest experience in vacation rentals. Paper guidebooks, often bulky and outdated, are prone to wear and tear. They’re hard to update and can’t offer real-time information.

On the contrary, digital guidebooks are compact, up-to-date, and interactive. They’re accessible on any device, making them a convenient option for tech-savvy travelers. You can easily update them with the latest local recommendations, house rules, or emergency contacts. Plus, they’re eco-friendly, reducing your carbon footprint.

Your guests will appreciate the flexibility of digital guidebooks. They can explore the rental property, local attractions, and services at their own pace. Interactive content, like videos and clickable maps, can enrich their stay. Plus, digital guidebooks facilitate self-check-ins, reducing the need for face-to-face interactions.

However, remember that not all guests are tech-savvy. It’s crucial to ensure your digital guidebook is user-friendly and easy to navigate. Additionally, offer assistance for those who face difficulties accessing or using it. In a nutshell, digital guidebooks can revolutionize the guest experience if executed correctly.

Create a Digital Guidebook Today

With all the benefits and features at your fingertips, there’s no reason not to create your digital guidebook today. A digital guidebook not only optimizes your guests’ experience but also makes your role as a host easier and more efficient. From providing necessary property information to local tips and recommendations, it’s a one-stop-shop for your guests.

You’ll find creating a digital guidebook is straightforward. Start by gathering all the information you think your guests will need. Include check-in and check-out instructions, house rules, and details about the property and its amenities.

Don’t forget to include your local recommendations for dining, attractions, and activities. You can compile all this information using any number of online guidebook tools available.

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