Vrbo Calendar Sync: How to Import & Export Your Vrbo Calendars

Want to sync your Vrbo calendar? Find out how to import and export your Vrbo calendar in a couple of steps.

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The calendar sync feature is a handy tool for keeping track of your bookings across different platforms. 

By syncing your Vrbo calendar with others, you make sure your availability is the same everywhere. This means no double bookings and no headaches for you or your guests. 

It’s simple: just import and export calendars to keep everything in sync. 

So, let’s walk through how Vrbo calendar sync works and how to stay on top of your availability, step by step.

How Vrbo Calendar Works

Vrbo calendar gives you an overview of your rental’s availability. It keeps track of when your place is open for guests and when it’s already booked. 

Using the Vrbo calendar is easy. Just mark dates as either available or booked, and you’re all set. Once you sync it with other calendars, those updates will automatically reflect across all your platforms. This way, you can avoid any scheduling conflicts or double bookings. 

One of the ways to keep calendars in sync is through their unique URL. You can export your Vrbo calendar to get a URL, then copy and paste it into your other platforms. 

Since you need to establish two-way connectivity, you’ll also need to import URLs from those platforms into Vrbo.

Now, let’s dive into how to do both.

Vrbo Import Calendar (Instructions)

First, get the link from the platform whose calendar you want to add, whether that’s Airbnb, Booking.com, or Expedia.

Then, follow these simple steps to add it to Vrbo:

  1. Choose the listing you want to sync
  2. Select “Calendar” on the left navigation
  3. Choose “Import & Export” at the top, and a panel on the right side of the screen will open
  4. Click “Import a Calendar”
  5. Paste the calendar address in the URL field 
  6. Select if you want to block bookings and all-day events from external calendars
  7. Name your calendar and pick a color
  8. Select “Import”

Vrbo Export Calendar (Instructions)

  1. Select the listing you want to edit 
  2. Choose “Calendar” on the left navigation
  3. Click “Import & Export”
  4. Select “Export a Calendar” and the edit panel will open showing you the link that you’ll share on other sites
  5. Click “Copy URL”

Vrbo Calendar Availability

Syncing your calendars is essential for keeping your availability up-to-date.

Keep in mind that if you import a calendar with non-blocking events, you’ll get a message that says “Calendars imported from this site won’t block availability.” This means those dates can still be booked by travelers because non-blocking events aren’t shown to them.

You’ll have to manually create reservations or block off those dates to prevent bookings on dates from non-blocking calendars (which is crucial if you’ve made bookings elsewhere). That way, travelers won’t be able to book them accidentally.

How to Find Vrbo Calendar URL 

You can always access your Vrbo calendar link for your listings. Just follow the steps to export your calendar to find it. 

Let’s review those steps once more:

  1. Choose the listing 
  2. Click “Calendar” 
  3. Select “Import & Export”
  4. Choose “Export a Calendar” and in the edit panel, you’ll find your unique listing URL

Refreshing Your Connected Calendar

Your Vrbo calendar will refresh automatically, so you don’t need to worry about that. 

If you’re using a channel manager for calendar sync, you’ll typically find an option like “Sync Now” to refresh it immediately.

How to Keep Your Calendars in Sync

There are three ways to sync your calendars. Let’s take a look.

Manually Updating Your Calendars

You can update the calendars yourself, but remember, it can take time and requires constant attention. 

How to Sync Your Airbnb and Vrbo Calendars

You’ll need to constantly check other calendars and update them before you confirm a new booking. If you get a lot of bookings across all platforms, this can be a real hassle.

However, it can still get the job done and keep your calendars in sync.

Using iCal Sync

The second way to sync your calendar is by using their unique URL or iCalendar link (iCal). 

Booking sites like Vrbo, Airbnb, Booking.com, and Expedia all support this type of syncing.

To connect your vacation rental calendars with iCal, you need to export and import them into each other, as we explained earlier.

You already know how to export and import Vrbo’s iCal URL, and we’ve also created some tutorials to guide you through the process for Airbnb, Booking.com, and Expedia:

You can get more information about iCal sync and the other two methods in our guide on syncing your vacation rental calendars.

Using a Vacation Rental Channel Manager

Vacation rental managing software streamlines managing property listings across different booking sites as it allows you to run everything from one central dashboard. Another nifty thing it does is syncing your calendars.

The platform automatically updates your availability across all booking sites, and you can also sync it yourself in the channel manager.

So, if you’re looking for a hassle-free way to keep your calendars up-to-date, this is it.

If you’re considering this option, you can check out our list of the top vacation rental channel managers, including these popular platforms:

Compare the best vacation rental software platforms with our free spreadsheet.

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With this guide, syncing your Vrbo calendar should be a stress-free process. 

Just follow the steps and you can get it done in several minutes.

If you don’t want to deal with iCal links or manual updates, you can always sign up for a vacation rental manager and let it take care of it. 

It all depends on your preference, so take your pick.

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