How to Sync Vrbo Calendar with iCal

Find out how to sync Vrbo calendar with iCal in a couple of simple steps.

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To optimize your performance as a host, it is important to make sure your calendar is up to date. 

When your calendar syncs across various platforms, you get a bird’s-eye view of all your reservations, busy periods, and local events. This makes it easier to adjust rates strategically and prevent double bookings.

Alongside managing your calendar on the Vrbo host dashboard, you can also sync it across different platforms with iCal.

But how does Vrbo iCal sync work? Let’s unpack this.

How to Sync Vrbo Calendar with iCal

iCal is a free calendar format that allows you to easily share your calendar with others. Short-term rental businesses use it to sync booking info between different listing sites and management systems.

The best part? You can sync your Vrbo calendar with any other calendar that supports iCal. This is super handy because it keeps all your platforms interconnected and up-to-date.

How to Sync Your Airbnb and Booking.com Calendars

For example, let’s say you’re listed on Vrbo, Airbnb, Booking.com, and TripAdvisor. Syncing your calendars means bookings from all these channels show up in one place, saving you from double bookings.

So, how do you do it? 

First, export your Vrbo calendar to get an iCal URL. Then, just copy and paste that URL into your other iCal applications. It’s that simple. You can also import iCal URLs from other platforms to Vrbo.

Now, let’s go through the process step-by-step.

How To Import a Calendar to Vrbo

Each property on Vrbo has its own reservation calendar. You can import calendars for up to five properties.

Here’s how to import a calendar:

  1. Log in to your account
  2. Choose the right listing
  3. Go to “Calendar” on the left navigation
  4. Click “Import & Export” at the top, which will open a panel on the right side of the screen
  5. Select “Import a Calendar” to open the edit panel
  6. Get the calendar address for the calendar you want to import (like Airbnb or Booking.com)
  7. Paste the calendar address in the URL field in the edit panel
  8. Change “webcal://” to “http://” in the imported calendar’s URL
  9. Choose if you want to block bookings and all-day events from external calendars
  10. Give the calendar a name
  11. Pick a color
  12. Select “Import”

How to Export Vrbo Calendar

  1. Log in to your account.
  2. Pick the listing you want to edit 
  3. Click on “Calendar” on the left navigation
  4. Choose “Import & Export”
  5. Select “Export a Calendar” and you will open the edit panel
  6. You’ll see a link that you’ll share on other sites
  7. Click “Copy URL”

How to Sync Vrbo Calendar with Another Booking Site

Remember how we talked about linking your Vrbo calendar with other platforms like Airbnb? Well, it’s super important to do it the right way to avoid any mix-ups.

Here’s the trick: You’ve got to establish two-way connectivity between the two platforms. That means exporting your Airbnb calendar to Vrbo and importing your Vrbo calendar to Airbnb. If you miss one of these steps, you might end up with double bookings, and that’s no fun for anyone.

One more thing. When you’re exporting from another site, make sure to use the iCal link, not just the regular URL. The URL won’t work for importing the calendar. Just look for a link with “icalendar” in it as that’s the one you want.

Here’s how to sync your Vrbo calendar with two most popular booking sites, Airbnb and Booking.com

Airbnb 

Step 1: Export Your Airbnb Calendar to Vrbo

  1. Log in to Airbnb
  2. Go to “Host” and select “Calendar”
  3. Choose “Availability Settings”
  4. Under “Sync Calendars,” click “Export calendar”
  5. Copy the provided iCal link from the pop-up window.
  6. Log in to Vrbo and follow the instructions for importing a calendar to this platform

Step 2: Import Your Vrbo Calendar into Airbnb

  1. Follow the steps for exporting the Vrbo calendar
  2. Log in to Airbnb
  3. Go to “Host’ and click on “Calendar”
  4. Choose “Availability Settings” 
  5. Under “Sync calendars,” select “Import calendar”
  6. Paste your Vrbo calendar link into the “Calendar Address (URL)” field
  7. Name your calendar and click “Import”

You’re all set! Your Airbnb and Vrbo calendars are synced up now. Your availability will update automatically right after a guest books a reservation.

Booking.com 

Step 1: Export Your Booking.com Calendar to Vrbo

  • Log in to the Extranet
  • Depending on your extranet, select “Rates & Availability” and then on “Calendar,” or click on “Calendar & Pricing”
  • Choose “Sync Calendars” 
  • Select “Copy Link” 
  • Go to Vrbo and follow the steps for importing a calendar

Step 2: Import Your Vrbo Calendar into Booking.com

  • Follow the steps for exporting your Vrbo calendar
  • Log in to Booking.com
  • Click on “Rates & Availability” and then on “Calendar,” or choose “Calendar & Pricing” if you have that option
  • Select “Sync Calendars”
  • Choose “Add Calendar Connection”, then add the link to the Vrbo calendar
  • Give the calendar a name 
  • Click “Complete Setup”

What Happens With Non-Blocking Events When You Sync Vrbo Calendar?

When you import a calendar with non-blocking events, you’ll see a message saying, “Calendars imported from this site will not block availability.” This means those dates can still be booked by travelers. 

If you want to prevent bookings on those dates, you’ll need to manually create reservations or block the dates.

Final Thoughts

Syncing your Vrbo ical with other booking sites is super easy, but it can make a big difference in how you manage your bookings.

In just a couple of clicks, you can connect your calendars and it will all be set.

Just remember that you need to set up a connection that works both ways between the two platforms for everything to run smoothly.

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